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Project / Construction TFATERP

The Broad Features of TFAT Project Management ERP software

  • Rate Analysis
  • Project Setup
  • Planning & Scheduling
  • Material Management (Own Purchased/ Contractors or partly)
  • Labour Management (for Employed/Hired/Contractors/or part of both)
  • Asset Management (Machinery equipment)
  • Client Billing (contractor job tracking with measurement Book)
  • CRM – Customer Relationship Management (Sales Follow up)
  • Financial Accounts (Complete upto finalization, taxation & MIS)
  • HRM – Human Resource Management (Payroll etc.)

Features of solutions :

A master database to define the Inputs, Rates,Resources of the project. Based on this analysis, we arrive at the schedule of rates. Estimating all resources to be used in any project. After integrating all resources, we arrive at the rate for one unit of item/ work/ activity

Terminologies used here are :

Component used here are item of resources such as sand, brick, labour, cement and so on.
Work Groups of the Project are viz. Brickwork, Plastering, Painting etc.
Activities of a Work Group are e.g. Brickwork for the ground floor ; Brickwork for first floor Plastering for ground floor ; Plastering for first floor … etc.

Contractor Database :

General information about the contractor viz. Personal info, Registration, Tenders, Bank detail, Type/Grade, Brake periods, and so on.



On importing the dimensions from the architectural design, it is possible to get the estimate for the current project. This indicates the quantum of resources viz. Material, Labour, Assets/machinery, Time & Tenders and Worksheet with Terms & Conditions.

Project module facilitates builders and contractors to evaluate the project – stage wise, slab wise, work group wise and issue tenders, Comparing tenders item-wise & short-listing contractors. Tracking actual work completion with progressive images for proper billing.

It provides the vital statistics on the project viz. land area, total cost, land cost, total no. of floor and approved no. of floor and start and estimated end date of project.
Descriptive details on the project handlers from Engineers in charge right up to labour level. Viz.Name, Designation, Project, job profile, responsibilities, accountability, rates, etc.

Analysis : It helps to analyze the project stage-wise, block-wise and wing-wise.Eg. Analysis type: Stagewise >Analysis Head: First floor > Here we will add activities for the particular stage and we can even call for quotation for particular stage.


It helps to prepare a time schedule for the project.It undertakes time management and estimation of project.


  • MS Project gives detail of quantity in term of percentage. TFAT PMS provides details in terms of quantity & percentage whereas MS Project gives only percentage over.
  • In TFAT PMS, We can get all activities automatically from the project unlike MS Project
  • We can change schedule quantity of the particular day within duration of activities but it cannot be changed in MS PROJECT. Once it divides activities for particular day, it cannot be changed.


Projected Cash Flow

Projected Cash Flow

This is a actual as well as estimated cash flow of the project which shows the Source and Application of Funds in detail at any stage

Critical Activities Chart :
This indicates the sequential & progressive chart of work-flow stagewise, day-wise, activity wise. Viz. After the base work it indicates the next activity (with or without gap days required) based on this chart, next activity will be gauged.


It helps to make an easy flow of material inthe project.

Facilitates lots of checks and controls, ie. Doc. awaiting Approval/NOC/QC .
Inventory is also a part of this module. Itfollows certain process as below:-

  • INDENT (Material RequestNote)
  • Indent Register for approval
  • Purchase Order Register for approval
  • MIN(Material Inward Note)
  • MIN Register for approval
  • Purchase Register
  • Issue entry
  • Issue register
  • Stock Statement

Theoretical consumption is the estimated consumption during the period of time based on ratio of total estimated Quantity. i.e

Estimated Quantity 100% Estimated (Theoretical) Quantity 50% to be consumed during the period of time Actual Quantity 60%

IMPORTANT provisions

  • MIN Conversion to Purchase Bill (add/less actual approved).
  • ESTIMATED QUANTITY : Total estimated quantity of material
  • INDENT QUANTITY : Total indented quantity of material which has been placed so far.
  • MATERIAL REQUIRED : Today’s requirement of material.
  • MATERIAL REQUIRED AS ON : any date/week/stage
    e.g. today, since starting of project, total requirement of material for the project till today
  • ANALYSIS ESTIMTED QUANTITY : Estimated quantity for particular stage or activity
  • ANALYSIS INDENT QUANTITY : Total indented quantity for particular stage or activities.
  • BALANCED INDENT QUANTITY : Total balanced quantity that have to be placed.
  • ZCR (ZERO COST REPOT) QUANTITY: It is the total quantity that is to be done.
  • COMPLETED (ACTUAL) QUANTITY : Quantity completed so far.
  • CTC (COST TO COMPLETE) QUANTITY : Cost of balance quantity of work yet is to be finished.
  • ANTICIPATED COST : The sum of cost of actual quantity and cost of CTC (cost to complete) quantity
  • Anticipated Cost = Cost of actual quantity + Cost of CTC quantity.


It is also called work progress system or sub contractor billing
It follows certain a flow :

  • Comparison
  • Work Order
  • Labour strength
  • Measurement Book : It helps to know the actual progress of the estimated work.
  • Bill
  • Advance
  • MIS


  • Management of Owned / Hired Assets / Machinery
  • Schedule of Service/ Maintenance - Machine-wise
  • & Period/schedule wise
  • EMI / Periodic payment schedules for Loans / AMCs etc
  • Project wise usage of machinery
  • Request/Transfer/Issue Entry
  • Hire Order/ Advance/ Inward-Outward Entry
  • Idle/Repair, Breakdown/ Facility Entry
  • Capitalize/Scrap/Depreciation Entry.


Registers :
Request/ Transfer/ Issue/ Stock - Registers Hire/Order, Advance, Inward-Outward Register Running Detail, Usage, Production – Register Hire Bill, Maintenance Bill, Consumable Issue, Own Asset Hire Bill Register Idle/Repair, Breakdown, Facility Register Capitalize/Scrap/Depreciation Register Term Loan, Hire Payment – Register

MIS Reports :
(for Contractor cross checking) Cost centre-wise, Project-wise Cost Report, Utilization, Fuel Consumption, Material Consumption, Production Plant –Cost/Stock Asset Tracking Report Asset Item History of Individual/Group

Billing Setup :
Matching Contractors Bills with actual work done for approval.

Reports :
Estimate v/s Bill v/s Actual Multi stage Approval by Passing authority before acceptance in Financial Accounts. Cost centre wise, Project wise, Phase wise. Receipt Entry / Register with Outstanding analysis.

CRM - Customer Relationship :

It helps to maintain a database of Prospects/Clients for future analysis/projection.

Features :

Pre-Sales Activities :

  • Enquiry
  • Follow up
  • Facilies required, Area-wise. Profession-wise demands

Post-Sales Activities :

  • Booking
  • Payment
  • Instalment EMI, Phase-wise, Period-wise, Interest / compensations

Contract Details : vi. Advance

  • Contract/Agreement auto form filling & printing.
  • Documentation Check List
  • Client-wise record keeping of documents, photos, attestations.

PROCESS of CRM (Customer Relationship Management):

Enquiry Entry

Enquiry Entry

Call Sheet Entry

Call Sheet Entry

Unit Directory

Unit Directory

Buyer Detail

Buyer Detail

Stage Bill Detail

Stage Bill Detail

Progress Bill

Progress Bill



Mass Billing

Mass Billing

Client Payment Alerts

Client Payment Alerts

Multi Filter Reports

Multi Filter Reports

Financial Accounting Moduel :

  • Consists of Cost Centers, Company-wise, Branch-wise, Project-wise accounting.
  • Transactions include Contractor/Client Billing; tracking actual work done add/less compensations.
  • Indent, Material Inward, Quality approval, Order comparison, Approval/permissions, etc.
  • Compares track record of Client/Vendor. Rates category wise, etc.
  • Contract Labour entry/payments cross checked with actual work done/attendance.
  • Stage wise Entry/output details of project/ construction/ slab/ plastering, paneling etc.
  • Contractor Rate Tender Comparison.
  • Service bill Entry with statutory Tax slabs applicable.
  • TDS Remittance.

Financial Accounting Moduel

MIS Reports :
Progressive/Estimated Cash-Flow/ Fund-Flow Statements, Project-wise, party-wise - Receivables/Payables, Cost-Centre -Estimated v/s Actuals, Ageing analysis, Ratio analysis, Bank Guarantee, Indent register, MIN Conversion, Service Order Register, Service Bill Register, Work-Order Entry, Client- Supply Material Register, Analysis/ typewise estimated v/s actual, progressive Bill register, Bill reconciliation, Bank Reconciliation, Buyer Documentations, Stock Transfer, Asset movement to other Projects,

Estimated / actual financial condition of the organization and the actual value of project :

  • Cost centre req. :-It is, the smallest activity of the project, required to select first.
  • Maintain Budget :-To make a budget for administration expenses and indirect expenses.
  • Buyer Details req. :-It is required to make a AGE Analysis.
  • Supplier Details req. :-same as buyer detail req.
  • Client Detail req. :- same as buyer detail req.
  • Contractor Detail req. :- same as buyer detail req.

HRM – Human Resource Management (Payroll etc.)

Complete Human Resource Management : Right from Post Vacancy - Advertisement of vacancy – Appointment –Promotions/Memos/ Track records TO Retirement of Employee - all aspects of data management.

Attendance system : Daily/Monthly, Manual or any Atomised Time Card/Swap System updated to our HRM.

Features :

  • Customized Organizational Structure System
  • Branch wise, Department wise, Position wise, Grade wise, Job wise.
  • Leave, Holiday, Permission Setup
  • Income Tax, PF, ESI, Letter Templates
  • Requirement, Advertisement - Entry form & Register
  • Tracking of Ad response & follow up calls
  • Status – Shortlisted, Interviewed, Selected/Rejected
  • Employee database Old/New - categorized with all grades / attestations / documents
  • Attendance – Entry, Register, Month-wise breakup, Holiday setup
  • Leave – Request, Permissions, Encashment, Vacations.
  • Work Status, Promotion, Transfer, Resign/Retire.
  • Target , Evaluation, Final Settlement.
  • Insurance Policy, Premium, Reminder
  • Payroll – Pay-slip, Salary Register, Performance Allowance
  • Income Tax Abstract, Remittance Entry & Register
  • Loans & Advances , Increments, Arrears, Bonus.

Reports :

  • Salary – Abstract/Asessment
  • PF – Summary
  • ESI – Summary
  • Income Tax Summary

Why to choose TFATERP Software

We offers solution for Microenterprises to Large-scale business, our ERP solution brings unmatched efficiency, intelligence, and simplicity to your fingertips

the benefits of accessibility, scalability, cost-effectiveness, efficiency, intelligence, simplicity, and more. It streamlines operations, provides valuable insights, and supports collaboration while reducing upfront costs and IT burdens. However, careful planning, a reliable provider, and data security measures are crucial for a successful implementation.


Customization enables businesses to adapt the ERP software to their unique workflows and requirements. It allows for the incorporation of specific industry practices, business processes, and terminology.

Improved Efficiency
Improved Efficiency

By customizing the software, users can streamline their operational workflows. This can reduce manual work, minimize data entry errors, and increase overall efficiency.

Tailored Reporting
Tailored Reporting

Customized reporting features allow businesses to create personalized reports that address their specific data analysis and decision-making needs. This is crucial for gaining insights into the business's performance and making informed decisions.

Competitive Advantage
Competitive Advantage

The ability to customize an ERP system can give a business a competitive advantage. It allows them to align their software with their unique value proposition and customer demands.


As a business grows and changes, customization can help the ERP system scale with it. New features and workflows can be added, ensuring that the software remains a valuable asset over time.

User Adoption
User Adoption

Customization can lead to higher user adoption rates. When employees see that the ERP software has been tailored to their specific needs, they are more likely to embrace it and use it effectively.

Cost Reduction
Cost Reduction

Customization can help eliminate unnecessary features and processes, reducing the complexity of the ERP system. This can lead to cost savings in terms of software licensing, maintenance, and training.

Regulatory Compliance
Regulatory Compliance

Certain industries have specific regulatory requirements. Customization allows businesses to build compliance features into their ERP system, helping them adhere to industry standards and regulations.


Customization can facilitate the integration of innovative technologies and practices as they emerge in the industry. Businesses can stay at the forefront of their field by continually adapting their ERP system.

Customer Satisfaction
Customer Satisfaction

As SUCHAN is providing services or products to clients, customization can enhance customer satisfaction by tailoring processes to meet their specific needs. This can lead to better customer relationships and retention.

API Design
API Design

A well-defined and stable API (Application Programming Interface) enables developers to build upon existing functionality without altering the core code. When extending software, ensure that the API remains backward-compatible to avoid breaking existing integrations.

How we Execute

Software Project Cycle
Any successful project development is the result of good teamwork, which involves Sales, Development and Support engineers. The perfect co-ordination among all the departments and customer, results in shorter development cycle and perfect implementation.

The whole development cycle is divided into multiple Stages.

  • Approach to Customers
  • System Study
  • System Design & Flow Charts
  • Software Development
  • Software Testing & Documentation
  • Software Implementation & Training
  • Software maintenance, Support & Upgrades

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